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Special Collections

Introduction

The Special Collections serve as an archival repository for historical materials which are neither official University records nor faculty papers, but which relate to the history of the geographical region of which YSU is a part. This includes the city of Youngstown, the Mahoning County, and the Mahoning Valley. The Special Collections collect, preserve, and provide access to primary and secondary source materials that document the history of the larger city-county-regional area of which YSU exists.

Special Collections Policy

Purpose:

The purpose of this policy is to:

• State the mission of Special Collections

• Define “special collections”

• Establish guidelines for the acquisition, approval, and use of Special
Collections

Mission:

The Archives and Special Collections unit of Youngstown State University collects, preserves, and makes available to University students, faculty, staff, and the public materials of all formats relating to the history of the University and its areas of subject emphasis as the Mahoning Valley and Youngstown geographical regions. The Archives and Special Collections accepts donations of materials relating to the history of Youngstown State University, including materials that document the lives and work of people and organizations associated with Youngstown State University; significant research materials relating to the history of Ohio; materials of a regional or national focus relating to the subject strengths of Youngstown State University that meet the educational and research needs of the University and its faculty, staff, students, and researchers; and significant research materials relating to major individuals and events in United States history. The Archives and Special Collections unit also encourages gifts of materials that document the history of women and minorities in the Youngstown State University community and the Mahoning Valley and Youngstown regions.

The Archives and Special Collections does not accept donations of duplicate materials; copies of archival materials held by other institutions; non-archival materials such as current records or records with no enduring value; non-rare books or other publications, unless they relate to the history of Youngstown State University, the state of Ohio, or the people associated with the University or the state of Ohio.

Composition of Special Collections:

In accordance with the criteria listed above, Special Collections consists of the
following types of materials:

• Books on general subjects.

• Oversized and double-oversized books.

• One-half of the B.F. Wirt collection.

• Antebellum and Civil War history.

• Publications relating to Youngstown State University, such as budget
books, yearbooks, and catalogs.

• Books published by members of the YSU faculty.

• Publications relating to Youngstown and the Mahoning Valley, including
city directories and historical monographs.

• YSU undergraduate and graduate theses and doctoral dissertations.

• Transcripts of oral history interviews.

Use of Special Collections Materials:

Special Collections materials are accessible to all Maag Library patrons;
however, the following conditions will be observed:

• Access and use of materials will be limited to the Archives Reading Room;

• A staff member from Archives & Special Collections will be present in the
Reading Room at all times whenever special collections materials are
being used by patrons.

• No Special Collections items will leave the environs of Archives & Special
Collections under any circumstances.

• Photocopies and/or digital reproductions of pages appearing in Special
Collections books will be made upon request by a member of the Archives
& Special Collections staff, but only at his/her discretion. Items deemed to
be in a very fragile state will not be photocopied or digitally scanned.

Position and Authority of the University Archivist:

The University Archivist is authorized, on behalf of Maag Library and
Youngstown State University, to solicit, acquire, have accessioned, appraise,
arrange, describe, have de-accessioned, and make available the materials
comprising Special Collections.

Any one can recommend books or other works for inclusion into Special
Collections; however, the University Archivist is the final approval authority for
the inclusion or exclusion of such items.

Outline of Responsibilities:

The Archives & Special Collections Staff will maintain and oversee the use of the
materials found in Special Collections.

The staff will assess patron needs regarding Special Collections materials and
will provide access under the controlled conditions of the Archives Reading
Room.

Cataloging functions of Special Collections books will be the prerogative of the
Collections Services section of Maag Library.

Point of Contact:

Salvador Barragan, University Archivist, William F. Maag, Jr. Library, Archives &
Special Collections, Youngstown State University, Youngstown, OH 44555

Phone: 330-941-3787
Email: spbarragan@ysu.edu

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